Pocket Guide to Managing Contraceptive Supplies

Publication

Purpose:

A guide that provides logistic formulas and principles to help clinic and warehouse staff manage contraceptive supplies and other commodities properly and efficiently, at service delivery sites, and at storage and warehouse facilities.

Description:

The tool is a reference manual with guidelines on how to keep appropriate levels of contraceptive supplies available, good warehouse practices to follow, and how to use logistics data. It includes all the necessary formulas and forms for managing supplies as well as a section for supervisors with guidelines for assessing logistics activities on supervisory visits.

Developed by:

The Centers for Disease Control and Prevention (CDC) with the technical assistance and support of John Snow, Inc. Family Planning Logistics Management project and funding from the US Agency for International Development (USAID), in 1998.

Intended Users:

Staff in family planning and health clinics and warehouses who manage contraceptive supplies and other commodities, and supervisors who oversee these logistics activities at the local, regional or central level.

Application:

9,000 copies of the Pocket Guide have been distributed to developing countries health care facilities and family planning NGOs since the book was published in 1998. The Family Planning Logistics Management project at JSI has also distributed the Pocket Guide to government family planning programs and NGOs' logistics trainees.

Advantages:

A quick, simple, straightforward, and clear reference manual that covers all major components of logistics management. The Pocket Guide includes easy-to-follow worksheets for the basic inventory control calculations (including formulas and conversion factors). The Pocket Guide was written specifically for contraceptives, but many of its principles can be extended to most drugs and commodities. Requires minimal investment of the organizations' resources and no training.

Limitations:

The Pocket Guide is not a complete logistics text. The tool relies on characteristics of USAID donated contraceptives (e.g. carton sizes) in examples, and descriptions. As a result, the use of worksheets for storage requirements will not be exactly accurate, though probably not too far off. The Pocket Guide only mentions the contraceptive products donated by USAID, such as for example Lo-Femenal and Depo Provera.

Recommendations for Users:

Good for accompanying logistics training, but can also serve as a stand-alone text.

Reports and Publications:

For a complete logistics text please refer to the Family Planning Logistics Guidelines, Centers for Disease Control and Prevention (CDC) and the Family Planning Logistics Management Project, John Snow, Inc. December 1993. Spanish edition, Guías Logísticas Para Programas de Planificación Familiar, June 1996

Availability:

English, Spanish, and French.

Contact:

Assistant Director for Health Policy and Communication
Division of Reproductive Health
Centers for Disease Control and Prevention
4770 Buford Highway, NE, Mail Stop K-35
Atlanta, GA 30341-3717
USA
Phone: (770) 488-5200
Fax: (770) 488-5374
Email: cdcinfo@cdc.gov

 

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